If you’ve already begun your paperless journey with Evernote you’ve experienced many of the benefits it holds. But how can you make it even better (without buying a premium account)? Here are six tips and tricks for the Evernote app that make you a productivity master.
1. Customize new notes
When you start a new note, you see the default options which are: Camera, Attachment, Work Chat, Reminder, Handwriting and Text Note. But these aren’t the only new note options, there are five others. They include: Post-it Camera, Business Card Camera, Audio, Speech-to-text and Document Camera. Using them is easy.
1. Tap the options menu (three dots at the top right corner of the screen).
2. Hit Settings.
3. Tap Notes and get into Customize + Button.
4. Choose the six actions you want for when a new note is created.
You can play around with some of these different options and find some that make your Evernote experience better.
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2. Customize your Post-it notes tags
If you use Post-it notes at the office (yes I’m talking about paper Post-it notes) then you should start using the Post-it note functions on Evernote. It takes pictures of your Post-it notes and stores them as notes on your app. Even better, you can have Evernote automatically sort them by color. It’s quite simple, just follow these steps.
1. Hit the options menu (three dots at the top-right corner of the screen).
2. Tap Settings and go into Camera.
3. From there hit Post-it notes.
4. Now you can choose what you want Evernote to do with four different colored Post-it notes. You can tag them to make them easier to search through, have them put into certain notebooks and set reminders for them.
Post-it notes of these colors will now be tagged, sorted and a reminder can be sent about them. This makes it much easier to get your handwritten notes sorted into Evernote.
3. Change your default notebook
If you’ve used Evernote for a while then chances are that you already have a couple of notebooks. The first notebook you created is your default notebook but it probably isn’t the one you use the most. You need to make the notebook you use most frequently your default. Doing it is easy with a few steps.
1. Hit the options menu (three dots at the top right corner of the screen).
2. Tap Settings.
3. Hit Notebooks and then select Default personal notebook. Now select the notebook you want as your default.
Now when you go into your Evernote, this notebook will be the first one you see. You won’t have to go into all of your notebooks to find the one you use the most.
4. Back up your Evernote photos to your photo gallery
Photos taken on Evernote are kept in your notebooks and can be easily sorted. But if those photos aren’t notes then you should get them off Evernote. You can have them automatically saved to your phone’s photo gallery. Setting this up is simple.
1. Hit the options menu (three dots at the top right corner of the screen).
2. Tap Settings and hit Camera.
3. Now tick the box next to Save to photo gallery.
Now your Evernote photos will be instantly saved when you take them in the app. You can get rid of some of those notes you are keeping just for the photo itself.
5. Email to your Evernote
How often do you manually input something from an email into Evernote? Well, there’s an easier way to do it. You can just forward the email to your Evernote. Setting this up just takes a few quick steps.
1. Hit the options menu (three dots at the top right corner of the screen).
2. Tap Settings and hit Account info.
3. You should see your Evernote email address under Evernote Email. Copy this email into your contacts on your email account.
Now you can forward emails from your inbox to your Evernote account. Once Evernote gets them they will be added as notes.
6. Change your sync frequency
Evernote automatically syncs your notes with the other devices you have connected and people you are collaborating on documents with. The default sync frequency is every hour, but you can can change it so the app syncs and you get this function faster. Customizing this to get the most out of it is easy.
1. Hit the options menu (three dots at the top right corner of the screen).
2. Tap Settings and hit Sync.
3. Tap Choose sync frequency.
The most frequently you can sync is every 15 minutes. If you need to do it faster, you can always manually sync from the options menu.
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